Hope Co-op Policies and Guidelines 2018-2019
- HOPE Families and Teachers should “read and heed” all of the policies and guidelines in order to
maximize the benefit of classes for all students. Parents attest that all students have been informed of
these policies and guidelines.
- These policies apply to all HOPE sponsored functions on or off campus. HOPE campus consists of all
space inside/outside of the buildings and parking lots. Building and equipment consists of all HOPE and
host facility property.
- Implementation and interpretation of all policies and guidelines is at the discretion of the Board. Please
contact the Director for clarification or if you have questions.
- HOPE is an academic co-op. If your student cannot stay on task for the entire classroom hour without
parental involvement and without disturbing other students, please do not apply to HOPE.
Dress Code for Adults and Students**
- No clothing that is revealing, see-through, or skin tight on top, middle, or bottom.
- Leggings may be worn when covered with a top that is no shorter than mid-thigh.
- Shorts, skirts, and dress hemlines should be no shorter than mid-thigh.
- All clothing must cover undergarments. No spaghetti strap tank tops.
- Dress in a way that is appropriate for the type of class attending (ie appropriate athletic attire and shoes for PE
- No clothing with inappropriate, illegal, or immoral designs.
- Dress code violations will result in a student being asked to change or leave HOPE premises until they are dressed appropriately.
- Your nametag is required. If you don’t have yours, the first one will be provided at no charge. If you forget
your nametag again, you have to pay $1.00 for each.
** If there is an issue with dress code, do not approach the child or parent. Please bring concerns to the attention
of the Director.
General Behavior (All families)***
- Students are expected to act in a respectful and polite manner to adults and fellow students. For example: no talking over others, especially the teacher; raise your hand to be called upon; stay seated in your chair; say “Yes, ma’am/sir”, “Thank you”, “Mr./Ms. ____”, etc
- Bullying behavior (whether physical, emotional, or verbal, including social media, text, etc.), and promotion of
behavior contrary to any portion of our Statement of Faith, will not be tolerated.
- Any controlled-substances found on HOPE premises will be confiscated and, if illegal, turned over to the
Frisco Police with appropriate names and information regarding the confiscation.
- No smoking or e-cigarettes on the HOPE premises, including in vehicles. If found, the cigarettes or entire unit may be confiscated and disposed of without repayment or return.
- No weapons, including pocket knives, allowed at HOPE.
- No public displays of affection at HOPE, including hand-holding, kissing, embracing and/or other physical fraternization.
- No rough housing, running or talking loudly.
- Students are to be in designated areas only and may not loiter in the bathroom. If found in a restricted area they will be given a discipline notice.
- HOPE does not comply with the Directive from the Federal government in regards to transgender bathroom
use. Students and parents are required to use the bathroom facility that corresponds to their gender on their birth certificate
- No gum is allowed at HOPE.
- Students may not bring food or drinks to class other than a water bottle.
- No electronics, including cell phones, may be in use in the classroom except those brought or authorized by teachers. All unauthorized or disruptive devices may be confiscated and returned at the end of the day.
- Your belongings are your responsibility. Items left at HOPE will be placed in HOPE’s Lost and Found box. All
unclaimed items will be donated to charity at the end of each semester.
Illness and Medical Issues
- Please do not bring/send your children who have had fever, vomiting, or diarrhea within the last 24 hours.
- Please do not bring/send your children who have a cloudy, runny nose or a consistent cough.
- Any accidents should be reported to the Administration immediately. Parents must be notified.
- Adults only will deal with bodily fluids and gloves will be used when dealing with blood.
- All open wounds must be covered before the student can return to class.
- If you have a child with special needs, such as dyslexia or cannot read by second grade, a medical condition, or food allergies/restrictions of which HOPE should be made aware, please indicate that on the Medical Release/ Liability form and inform teachers. HOPE and its families do not claim medical expertise, but will administer reasonable regular care when possible. No medicine will be administered without consent.
Building and Equipment Policies
- We are guests at this facility. Treat the facility with respect. For example, keep bathrooms neat and avoid tracking mud into the building.
- All stages, church equipment, and “island” are off limits, except under a teacher’s direct supervision.
- Do not sit on tables or desks.
Discipline notices are reserved for blatant or repeat disobedience and disrespect toward an adult or for physical harm to another student. Warnings may or may not be given before issuing a discipline notice for these offenses. Discipline notices may be written by any adult member of HOPE during any HOPE function, including regular or extra class days, programs, or field trips.
- First offense: Verbal warning. Teachers/adults are encouraged to verbally inform the parent of the warning either in person during co-op that day or by telephone during the week after the verbal warning was given. A written communication slip may also serve as a verbal warning.
- Second offense: The second offense is to be documented by a written discipline notice. The written discipline notice is given to the parent and the HOPE Board. The student may be removed from class activities depending on his/her conduct.
- Third offense: The third offense requires a second written discipline notice. After the second discipline notice is received, the family will receive a written summary letter from HOPE’s President. If necessary, a conference will be held.
- Fourth offense or third written discipline notice: The third written discipline notice warrants expulsion of the student for the semester. HOPE’s Board reserves the option of expelling the family.
- The HOPE Board reserves the right to expel any student who receives two discipline notices per semester for
three consecutive semesters.
Exceptions -Grounds for immediate expulsion:
- Any purposeful acts of vandalism.
- Any defiant behavior or foul language.
- Any alcohol or controlled substances.
- Any bullying behavior
Lunch Time (12:00-12:45)
- Have a designated spot where your children know to meet you for lunch.
- Parents should plan to pick up preschool and nursery children immediately following third hour, no later than 12:05.
- Lunch eaten inside the building is confined to the designated lunch rooms only or families may also eat outside of HOPE. Each family MUST clean up their own mess and trash. Failure to comply may result in being assigned to cleaning duties at HOPE.
- If possible, drinks should be either light or clear in color and no Monster drinks or high energy drinks are allowed at HOPE.
- Parents are responsible for monitoring their own children or designating an adult to do so during the lunch hour. Children are allowed to play outside as long as their parent or designated adult is with them and not left unattended.
- Parents of Nursery/Preschool children need to lay their children down for naps beginning at 12:35 and be in their own classes not later than 12:45. Nursery nap staff will arrive by 12:40. Do not leave your child
- Families will be given a discipline notice for unattended children.
Consistent and prompt attendance is vital for the co-op to run efficiently.
- Please be sure to be on time to class, including first period and after lunch, as tardiness is extremely disruptive to class.
- Parents will have an assignment every hour (teaching, assisting, or administrative assignments). You will need to check in at the front desk before the bell during the hour that you float to get your assignment.
- Every family must attend all five hours and you may not leave the classroom or the building unless specifically authorized by Administration. Our classroom assignment system allows the Front Desk to locate any mom or child quickly in the event of an emergency.
- Children may not attend co-op without a parent on campus.
- If you are going to be absent, you must notify Administration as soon as possible and your assistant in any class you teach. It is your responsibility to get your lesson and supplies to your assistant before the Monday you will be absent.
- Every family must attend the mandatory Fall and Spring semester orientations in order to participate in HOPE Co-op.
- 2 tardies = 1 absence.
- 3 absences (for any reason) will result in member “not in good standing” with HOPE. (When registering for
classes the following semester, your “standing” with HOPE determines when/if you register.)
- Registering (for classes) Policy
- Group 1 = Members in “Good Standing”
- Group 2 = New Members
- Group 3 = HOPE members “Not in Good Standing” (if space available)
- Once a commitment (registration) is made to the co-op, we are counting on you. Please plan to honor this
commitment. Should you change your mind about participation, barring a family illness or emergency, your
family will forfeit all fees paid and be unable to reapply for two years.
Lesson Plans, Class Fees, and Receipts
- Lesson Plans are due six (6) weeks before the 1st day of Co-op. The specific due date for lesson plans will be given by the Curriculum Director by the 8 th week of the prior semester.
- If the lesson plans are not turned in by the due date, the teacher will receive 1 absence.
- If the lesson plans are not turned in 4 days after the due date, the teacher forfeits his/her right to teach the
class. The teacher will be placed on the breakdown or set-up team. The teacher will not be able to select between set-up or breakdown. The Co-op Director will place him/her where needed.
- If the lesson plans are not approved, the Curriculum Director will ask the teacher to make needed changes.
- Teacher’s checks for class fees will be handed out at the Mandatory Meeting each semester.
- Checks must be cashed by week 2 each semester. If your check is lost and we must cancel it, you are responsible for paying the bank cancellation fee
- Teachers have a fiduciary responsibility to the families of HOPE for their Class Fee money. Teachers must turn in their Class Fee Ledger along with receipts to the Co-op Finance Assistant by week 9 of each
semester. Teachers may turn in ONLY ONE handwritten receipt, which must be signed and dated. Black copies made at home may be expensed at the rate of $0.10 per copy. Colored copies are at $.15. Any Class Fee funds that are unused or unaccounted for must be returned to HOPE at the end of the semester.
- Please use your Class Fees for educational purposes, and keep prize expenses to a minimum.
Homework/ Supplies Expectations
- Be sure your child comes prepared for each class with general school supplies (pen/pencil, paper, folder, crayons, scissors, glue, etc.) as well as the items on the Supply List in the Course Description for each
- Label all items with your child’s name, especially in the Nursery/Preschool area.
- Each child needs to bring a backpack to carry his/her belongings and also a water bottle.
- Students must turn in all homework assignments to the appropriate teacher on time. In the event of non-compliance to the homework policy, the Co-op Director will discuss the consequences with the parent(s) and student(s), including, but not limited to, inability to attend HOPE Prep.
Class Add/Drop Policy and Procedure
- Free adds and drops end at the final class fee payment deadline. Students will be dropped from any classes they have not paid for by the payment deadline.
- The final add/drop window closes at the end of 5 th hour on Monday of Week 3.
- Class fees are not refunded when a student transfers out of a class after the payment date**.
- Once a class has reached its maximum number of students, the class is closed.
- Teachers do not approve class changes. Please do not request a class change from a teacher.
- If the items above are understood, and you wish to make a class change inside the student’s age group, then please email the Co-op Assistant Director (not the teacher) of the class transfer request. He/She will:
- Confirm that the class being transferred into is open for new students.
- Make the change in the computer, if necessary.
- Email a confirmation of the change to the parent, both teachers, and the Co-op Finance Assistant.
- This email will include the amount owed for the new class.
- Note: The parent should provide the additional class fee to the Co-op Finance Assistant. Administration staff will change the HOPE record books to show the student’s new location. The parent will change the student’s name tag to reflect the location change.
- If the class change involves a student taking a class outside his/her registered age group, then the parent needs to discuss the class change with Administration before beginning this class change process. Administration will confer with the teacher before giving approval for the student.
**This is to protect our teachers who receive their class headcount shortly after family registration each semester and begin shopping for x number of students. When you child drops the class and HOPE pays them for x minus
1 student, the teacher loses money. In addition, each class change requires significant work on our staff.
Family Folders and Announcements
- Each family has a family folder in the file crates in the foyer. This is your “mailbox.”
- Please check your family folder upon arrival and before departure to ensure you have received all current
- Interested potential members need to attend one of the two Open Houses. Please check the Co-op calendar for dates.
- Please do not bring guests who are off for spring break or other holidays who are not interested in joining HOPE. If a HOPE family has a child in public/private school and that child is out for the day, they are always